Recruitment

Are you interested in joining our team?

We currently have one position open

  1. Administration Officer – Gateway – Dublin

Position Title: Administration Officer

Reports to: Project Coordinator

Location: Rathmines, Co Dublin

Gateway is a member and peer led social support organisation for people with self-experience of recovery and mental health issues. We work to promote positive mental health, recovery and social inclusion in the community of Rathmines and Dublin South city. Gateway was founded upon community development principles of participation, empowerment, collective action and equality. Gateway is supported by a Management Committee and is part of Mental Health Ireland’s network of organisations.

The Position & Person

The Administration Officer will work as part of a team, supporting the day to day operations, communications and administration of Gateway which is peer led community resource for people with self-experience of mental ill health and recovery.  They will work directly with the Gateway team and members to support operations and progress the strategic aims of the organisation in accordance with community development values. Gateway has a flexible working environment which could provide the Administration Officer with opportunities to explore some development work with members given interest and capacity.

The Administration Officer will be based in Rathmines, Dublin 6. The position is part-time with flexible working hours including potential for evening work and occasional weekend working. Hours may be negotiable with the right candidate.  The contract will be subject to Garda Vetting and will include a probationary period.  The fulltime equivalent salary will be a maximum of €26,250 – the actual salary will reflect agreed part-time hours, and will be commensurate with qualifications and experience.

Application Process:

Applications by CV and cover letter to be submitted by email to: recruitment@mentalhealthireland.ie Mental Health Ireland, 1-4 Adelaide Road, Glasthule, Co Dublin Tel 01-284 1166

Shortlisting will apply.

For informal enquiries contact:

Ali Rochford, Interim Gateway Coordinator, Gateway Mental Health Project.

Email: ali@gatewaymha.com Tel: 01-4977005

For more information on Gateway see http://projectgateway.blogspot.ie/ 

Closing date for applications is 17th May 2018

 

Mental Health Ireland is an equal opportunities employer.

Region: Dublin

Expiry date: 17th May 2018

The Person

The successful candidate will have at least two years’ experience in administration or office management. A recognised qualification in office administration or a related discipline would be an advantage.

Essential:

  • Proven organisational, report writing and record keeping skills;
  • Excellent communication and interpersonal skills, both verbal and written.
  • Fluency in English (verbal and written);
  • Good IT skills with an ability to access information quickly;
  • Proficiency in Microsoft Word, Excel, and Outlook;
  • The ability to manage and to build positive working relationships;
  • Commitment to the values, ethos and practices of the organisation – including equality, anti-discrimination, collective action, participation, social justice;
  • A high level of motivation and interest in life-long learning;
  • A capacity to work alone on own initiative and also within a team working environment;
  • An empathetic and non-judgemental approach.

Desirable:

  • Expertise resulting from lived experience of mental health difficulties;
  • Experience and/or knowledge of community work and community development practices;
  • Proficiency in Microsoft Access, Powerpoint, and Publisher;
  • The ability to liaise with a range of stakeholders and community, voluntary and statutory organisations and the media as required.

Main Responsibilities

  1. Provide administration support for day to day operations of the project

This will include:

  • Maintenance of the contacts database (MS Access) and management of corresponding contact lists (Excel & MS Outlook);
  • Providing administrative support for Gateway’s education, training and development activities (Word & Excel);
  • Updating and maintaining accurate records and data management which may include data gathering, data entry, report writing, and management of project filing;
  • Operation and maintenance of financial systems such as petty cash records, donations, course fees, contractor invoices and lodgements;
  • Maintaining office supplies and carrying out ordering;
  • Processing post to and from the project;
  • Providing administrative support for event management;
  • Assisting with fulfilling requirements of the Governance Code, regulatory requirements and of Gateway’s funders;
  • Assisting with the maintenance of  Gateway’s human resources recordkeeping and organising the administration of recruitment;
  • Supporting the organisation of meetings and taking minutes. 
  1. Support the development of Gateway

The Administrative Officer will:

  • Work with and provide support to the Gateway team in the organisation and delivery of the drop-in and broader operations which may include participation in meetings (internally and externally), team development sessions, workshops, IT liaison and provision of cover for Project Workers and for drop-in from time to time;
  • Work with the Gateway team to support the Gateway Project in promoting community development as a way of working which will include promoting critical thinking, collective action, participation and empowerment practices;
  • Support development activities in Gateway – encourage member participation and leadership in the Project through involvement in members’ meetings, development workshops and any other relevant opportunities.
  1. Provide communications support and information provision

This will include:

  • Compiling monthly schedules for the project;
  • Answering enquiries – by phone and email – and being the first-port-of-call for contacts;
  • Organising and responding to requests for information, monitoring Gateway’s email account;
  • Maintenance of the Gateway blog;
  • Maintenance and printing of relevant literature and information;
  • Liaising with members, staff and community, voluntary and statutory sector organisations as well as members of the public;
  • Supporting Gateway’s fundraising activities.
  1. Organisation

This will include:

  • Working within the framework of the overall ethos, objectives, policies and practices of Gateway;
  • Contributing to the promotion of equality of opportunity, anti-discriminatory practice, diversity, individual rights and choice in all aspects of work;
  • Engaging in supervision and mentoring sessions on a regular basis with the Project Co-ordinator;
  • Participating in relevant training courses as agreed with the Project Co-ordinator;
  • Undertaking such other duties as might be reasonably assigned from time to time in consultation with the Project Co-ordinator;
  • Being vigilant to any Health, Safety and Welfare risks in the workplace and bringing any concerns to the attention of the Project Co-ordinator or Health & Safety Officer.

Conditions of employment

The Administration Officer will be based in Rathmines, Dublin 6 and employed by Mental Health Ireland on behalf of the Gateway Project. The position is part-time, with flexible working hours including potential for evening work and occasional weekend working. Hours may be negotiable with the right candidate, but will be a minimum of 22 and a half hours per week.

The contract will be subject to Garda Vetting and will include a probationary period. The fulltime equivalent salary will be a maximum of €26,250 – the actual salary will reflect agreed part-time hours and will be commensurate with qualifications and experience.

How to apply: Applications by CV and cover letter to be submitted by email to Gateway’s host organisation, Mental Health Ireland to: recruitment@mentalhealthireland.ie

Shortlisting will apply for this position.

For informal enquiries, contact Gateway’s Interim Co-ordinator, Ali Rochford on 01-4977005 or 085-7521220.

 

Mental Health Ireland is an equal opportunities employer.

For more information on Gateway see http://projectgateway.blogspot.ie/

Get Involved

If you would like to volunteer for the organisation or your local Mental Health Association find out more here.